It can be hard to bring a lot of confidence into a new role as a project manager. You’ll have to balance a lot of responsibilities, and many of them are totally unrelated to one another. Furthermore, it can be particularly tough to steer a team if you haven’t had much experience running point or being the team member who everyone looks to for direction. Ultimately, it’s going to take more than a good attitude to lead your team effectively and succeed in a project management role. Here are some key strategies for coordinating group efforts and attaining positive project outcomes.
Because you have to stay on top of so many different moving pieces throughout project planning and execution, your organization has to be meticulous. MS Project alternatives could offer a great solution for centralizing project materials. It’s also an excellent way to show clients how a project is progressing. Instead of just vague oral reports, clients can take a look at different project elements in detail.
A great project management program is an essential resource if you’re overseeing a project that many people will be working on. Sharing materials deters people from duplicating their efforts, and assigning tasks through a program provides comprehensive clarity about who is responsible for each piece of work.
Maintain a Good Dialog with Your Client
No matter what niche of project management you work in, you’ll probably find that each client is different in terms of how much involvement they want with projects that are still in progress. For the most part, it’s good to give clients as much or as little engagement as they want. Even when constant communication with clients seems to be a hindrance, remember that interacting with your clients positively may be integral to their happiness with a completed project.
When clients feel slighted in their communications, it’s fair to expect that they may not look favorably at the work that you submit, even if it’s exceptional. Clients who feel that you are receptive to feedback and generally responsive when they’re trying to initiate an interaction with you are going to be better able to identify with the work that you produce and even attach some element of ownership to it.
A client’s happiness with your work can hinge on their expectations. If you don’t meet their expectations, you’ll disappoint them. In the context of pleasing clients financially, it’s crucial that you incorporate some contingency into your budgetary planning process.
Breathing room on individual line items might spare you from going over budget and disappointing your clients based on their expectations about the total cost of project work. While you may strive to keep your bids low in order to win the project, you don’t want to put yourself in a situation that could become regrettable if your expenses exceed what you’ve laid out in your estimate.
Ultimately, strong attention to detail and navigating client relationships with care can equip you for success in project management. Your confidence will grow as you gain more experience and complete good work.